Where does the importance of data in Human Resources come from?
HR teams generate data at every stage of the employee lifecycle, from hiring to departure: personal information, contract details, leave history, and performance reviews. When this data is stored in scattered files or disconnected programs, it becomes outdated and makes it difficult for the HR team to make accurate and timely decisions. The accurate and organized management of personnel data is critical for the healthy functioning of HR processes.
How is the Entranet Human Resources Module located?
Entranet Human Resources Module is positioned to integrate personnel data with other business processes (accounting, project management, communication) on the same platform; HR data is managed not in an isolated database, but as part of the overall business workflow. Entranet is a 22-year-old software platform with an application-based architecture that enables businesses to manage all their business processes on a single platform with over 300 applications, and it runs on industry-leading products such as Aidango, Titarus, Trizbi, Comwize, Flaterp, Penamo, and Korivus.
Centralized Management of Personnel Records
The module gathers essential information for each employee in a single digital file, eliminating the need to consult different files or individuals when information is needed.
|
Data Category |
Scope |
|
Identity and Contact Information |
Basic personal information such as name, surname, contact information, and emergency contact number. |
|
Employment Information |
Information including start date, contract type, department, and position. |
|
Document Archive |
Digital copies of contracts, certificates, and other personal documents. |
|
Leave and Absence |
Used/remaining leave balance and absence records. |
|
Performance History |
Grades and objectives from previous evaluation periods. |
Clarifying the Organizational Structure
When departments, roles, and reporting pipelines are defined in the system, the company's organizational chart becomes up-to-date and viewable from a single source; this ensures clarity on who reports to whom during new hires and internal rotations.
Regular monitoring of leave and absence information.
Leave requests are created, approved, and automatically deducted from the balance digitally; absence records are also kept in the same system, eliminating the need for manual reconciliation at the end of the year.
Tracking Position and Job History
An employee's promotions, rotations, and job changes within the company are recorded in a timeline; this history can be used as a reference for career planning and internal recruitment decisions.
Providing Infrastructure for Performance Processes
Employee data (attendance, leave, work history) can be used as input for the performance appraisal process; for a step-by-step guide on how to implement this, see the article "How to Track Employee Performance with an ERP System?".
Reporting and Human Resources Visibility
Centralized data collection enables real-time reporting of indicators such as department-based absenteeism rates, leave usage trends, or employee turnover rates; HR managers can look at ready-made reports instead of compiling them in Excel.
Security and Authorization Approach
Because employee data contains sensitive information, access is restricted through role-based authorization; a department manager can only see data for their own team, while an HR manager can access company-wide data.
Reducing Daily HR Workload
Because repetitive tasks like manual data entry and file searching are reduced, the HR team can dedicate more time to areas like recruitment and employee engagement rather than operational tasks; for a full list of these advantages, see the article Advantages of Using ERP in Human Resources.
Managing personnel data in a single, up-to-date, and secure location simplifies the daily operations of the HR team and enables the company to make more accurate decisions regarding its human resources. The Entranet Human Resources Module meets this need on the same platform as the company's other processes.
Frequently Asked Questions
What data does the Entranet HR module manage?
It manages data in a single center that provides the infrastructure for personnel records, organizational structure, leave and absence information, position/task history, and performance processes.
Does this module provide reporting?
Yes, it provides reporting and HR visibility based on collected employee data.
How can the security of employee data be ensured?
Authorization and access controls manage which user can access which data.
Ready to gather your employee data on a single platform? Try Entranet for free, no credit card required .
Related pages:Human Resources Solution · What is ERP in Human Resources? · How to Track Employee Performance with ERP? · Advantages of Using ERP in Human Resources
